TENDER

• Project Overview: A brief description of the project, including its purpose, the facility's location, and any relevant background information. 
• Objectives: Outline the goals of the climbing wall project, such as promoting physical fitness, creating a community space, or hosting competitions. 
• Project Scope: Define the scope of work, including design, construction, installation, and any post-installation services like maintenance or training. 

Design Requirements: Detailed specifications on the design of the climbing wall, including: 

• Type of Wall: Specify whether it is for bouldering, top-rope climbing, lead climbing, speed climbing, or a combination. 
• Dimensions: Provide exact measurements for the height, width, and surface area. 
• Wall Features: Outline desired features such as overhangs, slabs, cracks, volumes, and aretes. 
• Material Specifications: Detail the materials to be used for the climbing surface (e.g., plywood, fiberglass, resin), the frame (e.g., steel, wood), and the holds (e.g., PU, PE, wood). 
• Safety Standards: List any relevant safety standards and certifications that must be met (e.g., EN 12572 standards for artificial climbing structures). 
• Aesthetic Considerations: Any requirements regarding the color scheme, branding, or themed elements of the wall. 
• Load-Bearing Capacity: Specify the load-bearing requirements for the wall, particularly if it will accommodate multiple climbers or lead climbing falls. 
• Accessibility: Any requirements for accessibility, including features for people with disabilities. 

• Location and Access: Detailed information about the site where the climbing wall will be installed, including access routes, height clearances, and any site-specific constraints. 
• Existing Structures: Information on existing structures and any modifications needed to accommodate the new climbing wall. 
• Utilities and Services: Details on available utilities like electricity and water, and any additional services that need to be installed. 

• Structural Engineering: Requirements for structural calculations and certifications to ensure the wall's stability and safety. 
• Fire Safety: Specifications for fire-resistant materials and adherence to local fire safety codes. 
• Maintenance and Durability: Expectations for the longevity and durability of materials and any maintenance requirements. 
• Lighting and Ventilation: Requirements for lighting (both natural and artificial) and ventilation around the climbing area. 

• Industry Standards: Compliance with industry standards (e.g., International Climbing and Mountaineering Federation - UIAA, European Norm EN 12572). 
• Quality Assurance: Outline the quality assurance process, including inspections, testing, and certification requirements. 
• Health and Safety: Mandatory adherence to local and national health and safety regulations. 

• Contract Type: Define the type of contract (e.g., lump sum, time and materials, design and build). 
• Terms and Conditions: Outline the terms and conditions of the contract, including payment terms, liability, and warranties. 
• Insurance Requirements: Specify any required insurance policies, such as public liability, professional indemnity, and workers' compensation. 

• Key Milestones: Provide a timeline with key milestones, including design approval, start of construction, installation, inspection, and completion dates. 
• Deadline for Submission: The deadline by which tender responses must be submitted. 
• Project Completion Date: Expected completion date for the climbing wall. 

Bid Format: Instructions on how to structure the tender response, including required documents and format. 

Content of Proposals: Detailed list of what should be included in the proposal, such as: 

• Company Profile: Overview of the bidding company, including relevant experience and qualifications. 
• Technical Proposal: Detailed design and technical specifications proposed by the contractor. 
• Financial Proposal: A detailed cost breakdown, including materials, labor, and any additional costs. 
• Project Plan: A detailed project plan outlining the proposed timeline, key milestones, and work phases. 
• Risk Management Plan: Identification of potential risks and proposed mitigation strategies. 
• References and Case Studies: Examples of previous work and references from similar projects. 

• Selection Criteria: Outline the criteria that will be used to evaluate proposals, such as cost, design quality, Communication, safety, experience, and proposed timeline. 
• Scoring Method: Explanation of the scoring system or weighting for different criteria. 

• Confidentiality: Statement on the confidentiality of the tender process and information shared. 
• Clarifications and Amendments: Process for bidders to ask questions or request clarifications about the tender. 
• Site Visits: Information on any mandatory or optional site visits for potential bidders. 

• Primary Contact: Contact details of the person responsible for managing the tender process, including name, title, email, and phone number. 
• Submission Address: The address (physical or electronic) where proposals should be submitted.